BioVault Core

How it works

How It Works

BioVault Core streamlines your biobank operations from sample collection to distribution. Here's the complete sample lifecycle:

Collect & Label

Collect biological samples in the field or clinic. Generate unique barcode/QR labels, record participant data, and establish chain of custody from the first touch.

Ship & Track

Package samples into shipments with cold chain monitoring. Track packages in transit with real-time status updates until they reach the biobank facility.

Receive & Verify

Acknowledge incoming shipments via QR scan. Verify each sample's condition and integrity, then update status with full audit trail documentation.

Store & Distribute

Assign samples to precise storage locations—freezer, rack, box, and position. Process, aliquot, and ship to researchers with complete traceability.

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Customer Satisfaction

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Revenue Increase

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Business Growth

System Modules

Supported Biovault Core Modules in our Biobanking System.

Sample Collection

Streamlined field and clinic-based sample collection with barcode/QR labeling, batch management, and real-time chain of custody tracking from the point of collection.

Collected Sample Dispatch

Secure cold-chain logistics management for transporting biological specimens from collection sites to the biobank, with temperature monitoring and package tracking.

Sample Reception

Multi-step verification workflow for receiving shipments—package acknowledgment, per-sample QR scanning, condition assessment, and automated status progression.

Sample Storage

Hierarchical storage architecture supporting freezers, racks, and boxes with precise position tracking, capacity monitoring, and rapid sample retrieval.

Client/Customer Sample Shipping

Managed outbound logistics for distributing samples to researchers and partner institutions, with request tracking, compliance documentation, and delivery confirmation.

Sample Processing.

Aliquoting, derivative creation, and quality control workflows that maintain full traceability from parent samples through all processed derivatives.

FAQ

Frequently Asked Questions

Everything you need to know about BioVault Core and how it can transform your biobank operations.

BioVault Core is a comprehensive biobank management system designed for hospitals, research institutions, and clinical laboratories. It handles the complete lifecycle of biological samples—from field collection through reception, storage, processing, and shipment. The system is built for organizations that need robust chain of custody tracking, cold chain management, and regulatory compliance.

Every sample in BioVault Core is assigned a unique barcode or QR code at the point of collection. The system tracks each sample through every stage—collection, packaging, transit, reception, storage, processing, and distribution. Full audit trails capture who handled the sample, when, and what actions were performed, ensuring complete chain of custody documentation for regulatory compliance.

Yes, BioVault Core is designed with integration in mind. The system can connect with existing Laboratory Information Management Systems (LIMS), Electronic Health Records (EHR), and other institutional databases. We provide APIs for custom integrations and support standard data exchange formats to ensure seamless interoperability with your current infrastructure.

BioVault Core supports flexible hierarchical storage architectures including freezers, refrigerators, liquid nitrogen tanks, racks, shelves, and boxes of various configurations. You can define custom grid layouts for boxes, track precise sample positions, monitor storage capacity in real-time, and quickly locate any sample using barcode scanning or search functionality.

The system implements role-based access control (RBAC) to ensure users only access functions appropriate to their role—whether collector, lab technician, storage manager, or administrator. Built-in separation of duties prevents users from verifying their own submissions. All data is encrypted, access is logged, and the system is designed to meet healthcare data protection standards.

Absolutely. We provide comprehensive onboarding including system configuration, user training sessions for each role, and documentation. Post-deployment, our support team assists with troubleshooting, system updates, and feature enhancements. We work closely with your team to ensure BioVault Core is tailored to your specific workflows and operational requirements.

Talk to the BioVault Core Team

Get support, request a demo, or discuss integrations for your biosample and data management workflows.

Support Line +256 XXX XXX XXX

Technical Assistance support@biovaultcore.com

Business Inquiries

Kampala, Uganda